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Regulations Relating to the Use of Resources of Library and Information System of Poznan University of Technology

CHAPTER I

GENERAL TERMS AND CONDITIONS

§ 1

The rules and regulations for the use of resources of the library and information system of Poznan University of Technology (herein after referred to as University) - (herein after reffered to as the system) - specify conditions and rules for:

  1. allowing access to its own library materials as well those obtained through borrowing, interlibrary exchange and remote information resources: its own and external distibuted;
  2. the use of information and other services.

§ 2

  1. Making use of the system resources is free of charge, subject to point 3.
  2. The system resources can be used in the system libraries, i.e. PUT Library and libraries of particular PUT organizational units:
    1)  on the premises: in reading rooms and other designated places on the premises of the system libraries;
    2)  through lending to individual users outside the system libraries;
    3)  through interlibrary lending;
    4)  through providing document copies from the system libraries' own resources;
    5)  remotely via the Internet;
    6)  through information services.
  3. PUT Library may collect charges for:
    1) issuing the READER'S CARD and its activation;
    2) extending the READER'S CARD activation;
    3) issuing the READER'S CARD duplicate;
    4) interlibrary lending and borrowing;
    5) failure to duly return borrowed library materials;
    6) damaging, destroying or not returning library materials;
    7) borrowed library materials – in the form of a security deposit (for managing the security deposit account).
    8) other services provided by the PUT Library not mentioned in points 1 to 7.
  4. The amount of charges shall be determined by the head of PUT Library.

§ 3

  1. University employees, PhD students, undergraduate and graduate students have the right to use all the system resources.
  2. Other people who are not University employees, PhD students and undergraduate and graduate students may use:
    1) the library's own materials;
    2) remote resources of the library's own information;
    3) remote unlicensed resources of external information;
    4) document copies from the library's resources;
    5) information services.
  3. Prior to leaving the University, employees, PhD students and undergraduate and graduate students are obliged to discharge all obligations towards PUT Library and libraries of particular organizational units.
  4. Higher school readers who are members of libraries of Poznan Foundation of Scientific Libraries (PFSL) settle their accounts with their own unit, in accordance with the arrangements made by PFSL.
  5. Readers signed up in the Library of Poznan Society of Friends of Learning and the Raczynski Library and other readers discharge their obligations towards the system libraries in accordance with the rules for using a security deposit.
  6. PUT Library reserves the right to remove the system users from the database:
    1) after veryfying the clearance slip;
    2) when one year has passed since the last time the reader used the system resources.

CHAPTER II

CONDTIONS FOR ISSUING AND RULES FOR USING THE READER'S CARD

§ 4

  1. Using the system resources is subject to possesing by natural persons a valid READER'S CARD – issued and/or activated by PUT Library or the electronic student's card if it functions as the READER'S CARD issued by the student's university and activated by PUT Library.
  2. The READER'S CARD is issued and activated on filling out an appropriate READER'S DECLARATION OF POZNAN UNIVERSITY OF TECHNOLOGY LIBRARY, submitting valid ID card of permanent residence and paying the required fee.
  3. PUT Library, in connection with the system functioning, may process personal data of people using the system: full name, date of birth, parents' names, permanent residence address, current residence address, e-mail address, telephone number, place of work, name of university, mode and field of studies, year of studies, album number, identity document name and number, Poland Resident Identification Number.
  4. In order to register, the following categories of users submit:
    1) University employees – ID card and valid employee's card;
    2) University PhD students – ID card and valid PhD student's card;
    3) University undergraduate and graduate students – ID card and valid student's card;
    4) foreign students - passport or ID card and student's card issued by University;
    5) University pensioners - ID card and the confirmation issued by an organizational unit competent in personal matters;
    6) undergraduate and graduate students, PhD students and employees of higher schools who are members of Poznan Foundation of Scientific Libraries - ID card, the reader's card issued by the user's own university and a valid identity card;
    7) undergraduate and graduate students, PhD students and employees of other higher schools of the city of Poznan and Wielkopolska Region if the schools in question have entered into an agreement with the University – ID card and an appropriate valid official identity card;
    8) readers signed up in the Library of Poznan Society of Friends of Learning and the Raczynski Library as well as research workers and participants of PhD studies of scientific units of the city of Poznan and Wielkopolska Region – ID card and an appropriate valid official identity card;
    9) other readers – ID card.

§ 5

  1. The READER'S CARD is the basis for opening the reader's account and authorises the reader to:
    1) use library materials in reading rooms, in accordance with chapter III of the said rules and regulations;
    2) borrow library materials outside the library system, in accordance with chapter IV of the said rules and regulations;
    3) access licensed digital information resources available from computer workstations in the University local networks as well as from computer workstations ouside the University system – using intermediate systems, subject to § 3 point 2.
  2. In the event of losing the READER'S CARD, the issuance of the card duplicate is subject to:
    1) reporting the fact of losing the READER'S CARD to PUT Library Borrowing Centre;
    2) paying the fee for issuing the duplicate and activating the READER'S CARD.
  3. The READER'S CARD issued by PUT Library shall not be given to third parties.

CHAPTER III

ALLOWING ACCESS TO RESOURCES IN PUT LIBRARY AND LIBRARIES OF PARTICULAR ORGANIZATIONAL UNITS

§ 6

  1. The system libraries make all their library materials available on the premises: in reading rooms or other designated places in the libraries.
  2. The right to use library materials vests in all users who have submitted their READER'S CARD/student's identity card/school identity card or another identity card.

§ 7

In reading rooms there is access to:

1)   reading room collections –  non-serial publications, magazines and other serial publications;
2)   non-serial publications, magazines and other serial publications kept in library storerooms;
3)   special collections, e.g. norms, doctoral dissertations and electronic documents (recorded on CD-ROM, DVD and other carriers);
4)   library materials obtained through interlibrary borrowing;
5)   remote and local digital information resources.

§ 8

  1. Collections in reading rooms are freely available and can be accessed only on the premises.
  2. Orders for library materials from library storerooms:
    1)   are realized as soon as possible – on placing a direct  order using an order slip or remotely using the system computer catalogue;
    2)  are accepted for realization no later than 30 minutes before closing the reading rooms.
  3. Materials ordered from the storeroom are reserved in the reading rooms at the user's request for 3 days following placing the order.
  4. Special collections are released by a librarian on duty on the basis of an order slip.
  5. Library materials obtained through interlibrary borrowing are reserved by the lending library for a definite period of time.

CHAPTER IV

LENDING RESOURCES TO INDIVIDUAL USERS OUTSIDE PUT LIBRARY

§ 9

  1. The items lent outside PUT Library are non-serial publications (books) from collections in open access and from closed stacks, electronic documents which are an integral part of non-serial publications as well as electronic documents which are independent from the editorial point of view.
  2. Orders for lending items from closed stacks should be placed:
    1) by means of online catalogue in case of an item registered in this catalogue;
    2) by means of request form in case of an item registered in the paper catalogue.
  3. In special cases the Library may introduce request forms for all items registered in the online catalogue.
  4. While borrowing readers are obliged to show their READER'S CARD or student's card if it functions as a READER'S CARD too.
  5. Any alterations of personal data, including address and email, should be reported at the circulation desk.

§ 10

  1. There are the following limits for books lent by the Library:
    1) 30 volumes for the University employees. This limit may be increased with the consent of the Manager of Lending Department;
    2) 20 volumes for the University students and PhD students. This limit may be increased with the consent of the Manager of Lending Department;
    3) 5 volumes for retired employees of the University;
    4) 5 volumes for employees, students and PhD students of universities associated at the Poznań Foundation of National Libraries;
    5) 3 volumes for readers who are members of the Poznań Society of Friends of Sciences and the Raczynski Library;
    6) 3 volumes for other readers.
  2. One reader can borrow only one copy of the item.
  3. Except for colleges which signed an appropriate agreement with the University, books are lent to students, PhD students and employees of other colleges in Poznań and Wielkopolskie voivodship if they pay a refundable deposit for each book. The deposits are specified in the price list.
  4. Books are lent to readers specified in § 4.4 (8-9) if they pay a refundable deposit for each book. The deposits are specified in the price list.

§ 11

  1. The Library lends books for the following periods (calendar days):
    1) to the University employees - as agreed with the Lending Department
    2) to the University students and PhD students:
    1. the date due for handbooks and textbooks from the students' collection "W" is on day 90 from the date they were borrowed. It is possible to renew them three times 30 days each;
    2. the date due for non-serial publications from the main collection "Mg" " is on day 30 from the date they were borrowed. It is possible to renew them once for 30 days;

    3) to retired employees of the University the date due is on day 90 from the date they were borrowed. It is not possible to renew.
    4) to employees, students and PhD students of universities associated at the Poznań Foundation of National Libraries and colleges which signed an appropriate agreement with the University the date due is on day 30 from the date they were borrowed. It is not possible to renew.
    5) to readers who are members of the Poznań Society of Friends of Sciences and the Raczynski Library the date due is on day 14 from the date they were borrowed. It is not possible to renew.
    6) to other readers the date due is on day 14 from the date they were borrowed. It is not possible to renew.

  2. The date due for handbooks and textbooks from the short-term lending collection "WK" expires on day 14 from the date they were borrowed for all readers. It is not possible to renew.
  3. Textbooks and handbooks from the students' collection "W" published up to 1965 inclusive and non-serial publications from the main collection "Mg" published up to 1970 inclusive are lent by the Library for the period of 30 days from the date they were lent and it is not possible to renew. The date due for these materials is in case of readers listed in § 11 1.5 and 1.6 is in compliance with the contents of these sections.
  4. Electronic documents which are independent from the editorial point of view are lent only to employees, PhD students of the University unless lending them is not limited with a licence for the period of 30 days from the date they were lent and it is not possible to renew.

§ 12

  1. Readers may renew books if:
    1) they request for it before the books are due. The request may be submitted directly or indirectly by telephone or email;
    2) if the book is not sought by other readers.
  2. In justified cases the Manager of the Lending Department may shorten the period of lending books.
  3. Readers may borrow the same book after 5 days from the date they returned it.
  4. After lending or returning books readers should check their accounts and report discrepancies if any.

§ 13

Limitations on lending books to individual readers:

  1. The following materials may not be lent:
    1) the Library reading room collections and study room collections;
    2) "A" collection items
    3) periodicals and other serial publications
    4) special collections, a/o norms, unpublished PhD dissertations and electronic documents, except for cases listed in § 11.4;
    5) library materials from interlibrary loan.
  2. In justified cases the Manager of the Lending Department may additionally exempt from lending library materials not listed in 1) above because of their value, inaccessibility, rarity, condition, limited number or higher seasonal demand.

CHAPTER V

LENDING RESOURCES TO INDIVIDUAL USERS OUTSIDE LIBRARIES OF PARTICULAR ORGANIZATIONAL UNITS

§ 14

  1. The following are entitled to borrow materials from faculty libraries:
    1) the same faculty employees,
    2) PhD students and students of the basic organizational unit, i.e. faculty.
  2. The items lent outside faculty libraries are non-serial publications (books), electronic documents which are an integral part of non-serial publications as well as electronic documents which are independent from the editorial point of view.
  3. The limits and dates due for materials lent by faculty libraries are agreed with the managing librarian.
  4. Renewals are agreed by readers with the managing librarian.
  5. Employees, PhD students and students of other organizational units of the University are entitled to use other faculty/ organizational unit library collections only by means of the University interlibrary loan, so it is necessary to submit an appropriate order in their own faculty library.

CHAPTER VI

INTERLIBRARY RESOURCE EXCHANGE AND PROVIDING DOCUMENT COPIES FROM THE SYSTEM LIBRARIES' OWN RESOURCES

§ 15

  1. PUT Library manages interlibrary resource exchange.
  2. Interlibrary resource exchange takes place between one institution libraries or libraries of different institutions and the following rules apply:
    1) Own collections from the whole library and information system of the University are lent to other libraries outside on the basis of agreements between libraries for the period of 30 days from the date of delivery and it is possible to renew for the next 30 days;
    2) Instead of lending the original it is possible to copy the required excerpt of the document ordered if the ordering part agrees;
    3) unfulfilled order forms are sent back to the ordering library stating the reason why the order was not fulfilled. The so called circular orders are sent to other libraries;
    4) The costs of delivering the materials ordered are borne by PUT Library or the faculty library and the costs of returning the materials ordered are borne by the ordering institution;
    5) All libraries using interlibrary loan are to abide by the regulations herein concerning renewals, fees for returning late, damages, destructions or losses of the documents borrowed.

§ 16

The Poznań University of Technology Library imports documents from other national libraries outside as well as from foreign libraries and the following rules apply:

  1. Only the documents which are not in Poznań libraries are imported from other national libraries and only the documents which are not in national libraries are imported from foreign libraries.
  2. Only written orders submitted at the Lending Department or electronic orders are handled.

§ 17

  1. The Library makes copies of documents from the system library collections on the basis of the order placed by the ordering party. The order may be placed in writing or an electronic order.
  2. The service is available to the University employees, students and PhD students as well as libraries which cooperate on the basis of a written agreement.
  3. The costs associated with bringing the works or copies of works and preparation of copies of documents are covered by the Purchaser.

CHAPTER VII

ALLOWING ACCESS TO DIGITAL INFORMATION RESOURCES

§ 18

  1. The Library gives access to the following digital information resources:
    1) PUT Library property: access only from computers in PUT Library LAN;
    2) databases outside for which PUT Library has licences: access from all computers in the University network and computers outside PUT network - by means of intermediary systems;
    3) databases outside for which the Library has the author/authors' and editor's permission: access from all computers in the University network and computers outside PUT network - by means of intermediary systems or without them depending on the permission granted;
    4) databases outside for which licences are not required: access from all computers in the University network and computers outside PUT network.
  2. Only the University employees, PhD students and students have access to licensed databases on the basis of their own active READER'S CARD.
  3. The databases made available by PUT Library can be used by readers only for their own scientific, didactic and educational purposes.
  4. Additional limitations for some users using databases may result from particular licences for some databases.
  5. It is forbidden to use digital databases in any way which is not compliant with copyright and licence regulations, i.e. reproducing, storing, redistributing or reselling of digital data made available by PUT Library.
  6. It is forbidden to make any alterations or modifications in the digital databases and software made available. The damages done because of using the digital database unlawfully and because of misusing or damaging digital databases shall be borne by the user.
  7. Using the digital database unlawfully, making alterations in the data and software and misusing or damaging digital databases as well as intentional destroying them is liable to penal sanctions specified in § 24 herein..

§ 19

The Library gives access to electronic versions of materials printed from its own collections - for research and educational purposes - only from the terminals which are within its area.

CHAPTER VIII

THE USE OF INFORMATION AND OTHER SERVICES

§ 20

  1. System users may use information services in compliance with user categories defined in § 3:
    1) in the traditional form and by teletechnology;
    2) in reading rooms and other rooms allocated to system users.
  2. Users may also seek assistance from specialists, except when preparing bibliography for theses and PhD dissertations.
  3. Detailed rules for the use of other services are governed by separate regulations.

CHAPTER IX

SPECIAL TERMS AND CONDITIONS

§ 21

  1. Library and information system users are obliged to abide by these regulations and rules concerning order at the University, PUT Library Director decisions or decisions made by managers or heads of organizational units as well as instructions and guidelines of employees of PUT Library and faculty libraries.
  2. Users should behave in an appropriate way in library rooms.
  3. Users should present their valid READER'S CARDS or a valid identity card with a photograph when requested to do it by library employees.
  4. Users may use their own computers in libraries.

§ 22

  1. Persons using system libraries are obliged to do the following:
    1) leave their coats, umbrellas, backpacks, bags (including laptop bags) etc. in the university cloakroom or in the library locker;
    2) show and leave their valid student's cards, identity card or READER'S CARD with the librarian on duty when they want to read norms, PhD dissertations, periodicals, books from closed stacks and electronic documents;
    3) take care of all library materials made available to them and report all missingor damaged things;
    4) not drink or eat;
    5) keep silence
  2. It is forbidden to bring objects which may be dangerous for users, employees or collections into the system libraries.

§ 23

  1. If regulations concerning loans outside system libraries are not respected, the Manager of the Lending Department and the manager of faculty library are entitled to do the following:
    1) monitor readers;
    2) require repairing from readers, at the readers' expense, all damages resulting from tearing, destroying or losing the materials lent to them. Repairing may be done in the following way:
    1. binding and completing the material which was damaged;
    2. providing an identical copy in the original version or its newer edition;
    3. alternatively providing a bound copy of the material which was lost;
    4. providing another item as agreed with librarians;
    5. paying in lieu of the materials in case it is not possible to buy them;

    3) suspend the right to borrow books, particularly in case of numerous late returns;
    4) stop lending books to readers in case the materials lent to them are long overdue - until they fulfil their obligations.

  2. If regulations concerning terms and conditions of using collections in the net and from computer desks are not respected, PUT Library Director and the manager of faculty library are entitled to claim the following from users:
    1) repair the damages done because of using digital resources unlawfully and incorrectly or damaging them intentionally;
    2) paying all the costs incurred.
  3. Irrespective of the way the liabilities were paid, users do not acquire the title to damaged or lost materials or to unlawful using digital resources.

§ 24

  1. PUT Library and faculty libraries may sanction users in case of braking regulations and the law in force at that time.
  2. It is a reason for sanctions when users do not respect terms of conditions of using system libraries. Among other things if they do the following:
    1) keep or refuse to return library materials;
    2) damage or destroy library materials permanently and take outside without lending library materials which are property of PUT Library or faculty libraries and steal library materials;
    3) lose library materials;
    4) break the regulations in another way while using materials, including the materials made available by teletechnology and from library computer desks;
    5) lend READER'S CARDS to third persons;
    6) behave inappropriately in the area of system libraries.
  3. Violating these regulations by users gives system libraries the right to do the following:
    1) admonish users by library system employees;
    2) librarians may refuse users the right to use materials once;
    3) by decision of Vice-Director for IT, the Manager of the Lending Department, the Manager of Reading Rooms, faculty library manager, readers may be temporarily refused the right to use their READER'S CARD (e.g. use reading rooms, borrow materials, use materials by teletechnology, use information systems, etc)
    4) refuse the right to use materials.
  4. As far as PUT employees, PhD students, students and retired employees are concerned, there may be legal actions taken to punish them with an administrative or disciplinary penalty. If PUT information and library system users do not fulfil their obligations to system libraries, PUT Library Director or the manager of organization unit has the right to inform the user's supervisor about the violation.

§ 25

  1. Users have the right to appeal against sanctions to PUT Library Director or to the library manager in case of faculty libraries.
  2. Users have the right to appeal against PUT Library Director's decisions of or the library manager's decisions to the Rector of Poznań University of Technology.
  3. Executing financial liabilities is done by payment-order proceedings. PUT Library Director or the manager of organization unit may decide about changing the sanction.

§ 26

  1. PUT Library Director or the manager of organization unit in which the faculty library works decide about suspending users' rights. It may also be a person authorized by them.
  2. Users have the right to appeal against the abovementioned decisions to the Rector of Poznań University of Technology.

CHAPTER X

FINAL TERMS ANDCONDITIONS

§ 27

  1. All system users are obliged to familiarize themselves with the regulations herein and to abide by them.
  2. Mattes not included herein, including library fees, are regulated separately.

§ 28

The regulations valid hitherto ,i.e. Regulamin korzystania z zasobów systemu biblioteczno-informacyjnego Politechniki Poznańskiej (Rules and Regulations for the Use of Resources of Poznan University of Technology Library and Information System ) of 1 March 2014 become null and void.

§ 29

The rules and regulations herein become enforceable on 1 September 2016.

 

Reported on by the Library Council
on 25 April 2016
Approved by Rector
of Poznań University of Technology on 16.08.2016